[gamedaydepot]

Hi. I've searched for but haven't been able to find guidance on the best way to handle the liquidation/donation of excess inventory at year end in RetailEdge. I assume it starts with using the PICs file to gather the items that will be donated, but I don't know whether to update that directly to the inventory table, to the receiving table, to a purchase or transfer order, or to do something else with it. We'll want a record of the items going out the door of course.

Thanks.

[RetailEdge Moderator]

How you treat inventory changes really depends on how you want to show this on your reports.

A couple of ways to handle donations.

1. Sell the items to a "Donation" customer, at $0 (or some discounted price). You can use discount rules if you think this will help your clerks make the right discounts.

2. Add the items to a Purchase Order (Donation, Chuck Over the Bank, Marketing, etc.) with a negative quantity and then receive those items. This will remove them from your inventory, keep a record of what was given to Donations, and will not negatively affect your sales margins.

Either way works.