[WheresTheDog]

Does RetailEdge have a concept of Receiving Vouchers (at least that's what they are called in QB POS)? In other words does it keep a history of what you received, when, on what invoice, from whom, the bill date, due date, and what the terms are (NET 30, discount if paid early, etc)?

From what I can see, Receiving items into inventory does just that, it receives them. I don't see where any comprehensive history is kept about the receiving voucher.

The thought just popped into my head, is this in a report anywhere? Sorry, don't have RetailEdge in front of me, otherwise I'd look there now.

[RetailEdge Moderator]

RetailEdge can print a report of what you received when that you have received through the receiving mechanism (adding to receiving either directly or from a PO, then updating). You can access this information, by choosing Reports|Inventory|Recieving. Current is what is currently in the receiving file. History is items that have been updated.

Dating information is kept on the PO. Customers that want to see this information after the PO has been fully received will not delete the PO until the payments have been made to the vendor etc.

Does RetailEdge have a concept of Receiving Vouchers (at least that's what they are called in QB POS)? In other words does it keep a history of what you received, when, on what invoice, from whom, the bill date, due date, and what the terms are (NET 30, discount if paid early, etc)?

From what I can see, Receiving items into inventory does just that, it receives them. I don't see where any comprehensive history is kept about the receiving voucher.

The thought just popped into my head, is this in a report anywhere? Sorry, don't have RetailEdge in front of me, otherwise I'd look there now.

[WheresTheDog]

Dating information is kept on the PO. Customers that want to see this information after the PO has been fully received will not delete the PO until the payments have been made to the vendor etc.

What about billing info from the invoice? Currently with QBPOS, when doing a receiving it can keep track of and send to the accounting software, when the invoice is due, the invoice number, etc.

QBPOS also retains the receiving vouchers for historical purposes. This has helped us out several times as I can just look and see when something was received and find the invoice number to refer back to with our vendor.

I guess this is getting more into my workflow for receiving and accounting and I'm not fully seeing how that would change with RetailEdge. We don't get a ton of invoices (3-10) each week, so I could manually enter the bills into the accounting software anyway as I have to do with other stuff like the phone bill.

It's just nice that QBPOS pushes receiving vouchers into the accounting software and it's already coded as COGS, as well as breaking down the shipping cost, any discounts, and other fees. Then the accounting software can see just how much $$$ we have inventory.

[RetailEdge Moderator]

This is nice that QBPOS does this. However, we have not had any serious requests to do so. This is a fairly large issue (from a data synchonization point of view)and we have decided to wait and see what the requests from RetailEdge users are.


We have always tried to minimize the ways that users can screw up their data. As soon as we bring some detailed information over to QB, then we have the problem of what we do when the customer changes information in one program and not in another.

You can find out what information RetailEdge does bring over by going to

http://www.retailedge.com/retail_quickbooks.php

The short of it is that RetailEdge will bring over gross lump sump account information, COGS, and adjustments to a Inventory Asset Account. As you sell things in RetailEdge, the inventory asset account is reduced. As you pay your vendors in QB, you will balance this payment against the Inventory Asset account and increase the Inventor Asset account. This will give you gross adjustments to your inventory in QB. If you want more detailed information about inventory quantities, receiving and on order quantities, this is available in RetailEdge.

Dating information is kept on the PO. Customers that want to see this information after the PO has been fully received will not delete the PO until the payments have been made to the vendor etc.

What about billing info from the invoice? Currently with QBPOS, when doing a receiving it can keep track of and send to the accounting software, when the invoice is due, the invoice number, etc.

QBPOS also retains the receiving vouchers for historical purposes. This has helped us out several times as I can just look and see when something was received and find the invoice number to refer back to with our vendor.

I guess this is getting more into my workflow for receiving and accounting and I'm not fully seeing how that would change with RetailEdge. We don't get a ton of invoices (3-10) each week, so I could manually enter the bills into the accounting software anyway as I have to do with other stuff like the phone bill.

It's just nice that QBPOS pushes receiving vouchers into the accounting software and it's already coded as COGS, as well as breaking down the shipping cost, any discounts, and other fees. Then the accounting software can see just how much $$$ we have inventory.