Add Cash/PayIn Function

[BigBeard]

When adding cash to the drawer during the day to replenish after 'Cash Back' Debit Card sales the only option is to adjust the 'Starting Cash' amount. This doesn't show the amount added to the drawer in the end of day report.

Could an 'Add Cash' or 'PayIn' function, something like a reverse 'PayOut' funtion, be added to allow this money to be accounted for on the end of day reports?

It would also be useful for returning change to the drawer when a 'PayOut' is done for someone to pick up register tapes, etc.

The $200 cash register we started with had a 'PayIn' button, it seems strange a POS system doesn't have a method to do this that tracks the amounts added.

And it doesn't seem like it would be that hard to do. Essentially you could use the 'PayOut' code, just change it to add to the cash drawer instead of subtract, and set up a seperate 'Catagory' table.

[RetailEdge Moderator]

You have the ability to do a payout from choosing Payout from the Sales menu. Just like adding things to the sales screen will return the items, you can also do a negative payout (Pay In) that will add cash to your drawer and allow to specify for reports the reason for the negative payout.

When adding cash to the drawer during the day to replenish after 'Cash Back' Debit Card sales the only option is to adjust the 'Starting Cash' amount. This doesn't show the amount added to the drawer in the end of day report.

Could an 'Add Cash' or 'PayIn' function, something like a reverse 'PayOut' funtion, be added to allow this money to be accounted for on the end of day reports?

It would also be useful for returning change to the drawer when a 'PayOut' is done for someone to pick up register tapes, etc.

The $200 cash register we started with had a 'PayIn' button, it seems strange a POS system doesn't have a method to do this that tracks the amounts added.

And it doesn't seem like it would be that hard to do. Essentially you could use the 'PayOut' code, just change it to add to the cash drawer instead of subtract, and set up a seperate 'Catagory' table.

[BigBeard]

Thanks for the info. I couldn't find anything in the 'Help' or instructions about doing a negative payout. Will give it a try and see how it works.

[BigBeard]

Okay, we gave using the 'Pay Out' function with negative numbers a try. It works, sort of, but the clerks find using a negative number to add cash in totally counter intuitive, leading to mistakes when they forget. And, more importantly from the owners perspective, it creates a totally wacked 'Closing Report' at the end of the day.

For instance, if there was $60 in 'Cash Back' given out, a $20 'Pay Out' transaction for supplies, and a ($60) 'Pay Out' to add cash back into the drawer from the 'Cash Back' transactions, the 'Closing Report' will show 2 'Pay Out' transactions totaling ($40). This doesn't correlate to anything, and drives the owner nuts. The accountant makes sense of it from the 'Pay Out' report, but the owner just wants to see the "Big Picture" of non-sales cash moving out of or in to the drawer on the 'Closing Report'. And right now all he gets is the 'Out' side of the picture on the 'Closing Report', and hand written notes for the 'In' side.

Using negative input numbers on the 'Pay Out' shows the functionality for a new 'Pay In' function is essentially already there. It shouldn't be that hard to tweak the existing code in to a 'Pay In' function that takes a positive dollar amount and adds it to the drawer, instead of subtracting it, and modify the 'Pay Out' report into a 'Pay Out/Pay In' report.

I'm sure there are also others that would like to see this capability. And I still don't understand why a $200 cash register can do it, but a system like Retail Edge doesn't.