[RetailEdge Moderator]

RetailEdge point of sale will automatically create a purchase order (PO) with a name like PO-2008-09-29-X when auto-generating a PO. And RetailEdge customers will create POs with similar naming conventions that include the vendor name or customer name in it so that they can easily see and sort purchase orders by vendor or see special orders. However one RetailEdge customer had a fairly elaborate naming scheme that I wanted to share with other users because I thought it might be helpful.

Their POs are named as follows and the name is modified depending on its status. So a purchase order for Vendor VEND might look like this during its life:

1-VEND-07xx Order pending, placed in July
2-VEND-0718 Order placed July 18, not confirmed
VEND-0718 Placed, confirmed
3-VEND-0718 Complete or 3-P-VEND-0718 if there is a problem PO
BO-VEND-0718 Back orders
4-VEND-0718 Balanced with invoice or 4-P-VEND-0718 if there is a problem PO

Problem POs get identified with a PR like:

1-PR-VEND-0718 Problem PO, unreported
2-PR-VEND-0718 Reported
3-PR-VEND-0718 Credit or replacement received.

This causes the orders to sort based on status so they can
take appropriate actions, such as expediting an order.

I have added dashes to make the example a little easier to read but this will give you the general idea.

[CourtneyNHS]

Are these names for the same PO that are changed according to different statuses through out the history of the order?

We have multiple locations and sometimes two stores will do one order from a vendor on one PO. When It is delivered by the vendor, some is dropped off in one location and the remainder is dropped off at the second location. So far each location has received their part of the order on the same PO, zeroing out the items the other store received. Is it possible to change the name of the PO slightly to denote where each part of the load was dropped off or does a whole new po with a different name need to be created?

[RetailEdge Moderator]

POs can be named whatever you would like. This was just one example of what one user has done. Totally up to you what you do with your naming conventions.

Are these names for the same PO that are changed according to different statuses through out the history of the order?

We have multiple locations and sometimes two stores will do one order from a vendor on one PO. When It is delivered by the vendor, some is dropped off in one location and the remainder is dropped off at the second location. So far each location has received their part of the order on the same PO, zeroing out the items the other store received. Is it possible to change the name of the PO slightly to denote where each part of the load was dropped off or does a whole new po with a different name need to be created?